A Guide to Facility Maintenance

1In order to maintain a facility successfully, operational and systems goals must be implemented which view the short term, as well as the long term. These systems can be quite varied and diverse, ranging from HVAC, to communications, to technological systems. In order for a building to operate successfully, a number of systems must be put in place and attended to. As technology develops, system maintenance can easily become an overwhelming task, however there are a number of ways where technology can be used to blunt this onslaught and work for the facility staff rather than against them. GOALS There are three primary goals to keep in mind when maintaining a facility.

  • Firstly, the building should function as intended while providing a safe and hazard free environment for the people who work there. Dangerous elements within the building must be contained and monitored. Systems, such as electrical systems, must be maintained on an ongoing basis to ensure that they are in good working condition. This can be monitored using software which alerts the staff when maintenance on a particular system is required. The second primary goal is proper building maintenance. This extends the life of many elements within the facility and reduces the risk of failure over time.
  • Proper maintenance is also needed to maintain warranty protection. Many studies have shown that the moral of people who work in an area is effected significantly by the cleanliness and hygiene in that area. If it is dirty, people feel worse about their workplace and about themselves. This creates a downward spiral which should be avoided if at all possible The third primary goal is efficiency. Efficiency within the building reduces overall expenses and also streamlines facility maintenance which is very necessary in order to create optimal facility conditions.
  • A subset of efficiency is cleanliness. When the facility is kept clean it assists in achieving all of the primary goals listed. PROCESS In order the improve facility maintenance the company management must meet with the building maintenance team. This will allow the interaction between the company’s goals and maintenance strategies that can be implemented so these goals can be achieved. For example, if a goal of the company is to reduce maintenance costs. Certain maintenance could look into energy saving lighting and heating solutions. As well turning lights off in rooms which are not in use. The maintenance team can also voice concerns they have about aging equipment and system infrastructure that the management team will need to allocate resources to in the near future. The management team will be able to outline a budget for the maintenance team to operate within, and the maintenance team will have a set of objectives to complete in order to meet that budget.


Maintenance staff must find a way to schedule and implement their operational tasks. This is often done with Building Operation Modeling Software (BIM), especially in larger facilities. This software keeps track of maintenance and alerts the staff when a maintenance check needs to be done. This is very useful in a large building with an enormous infrastructure and many people working there, where these sorts of details can very easily be swept under the carpet.

BIM also monitors energy consumption and allows staff to control the controls to suit the occupant’s requirements. It also allows the facilities efficiency to be monitored and improved while not infringing on the performance of the facility. As buildings become more and more complex, it becomes increasingly important focus on on facility maintenance plans in order deal with the vast array of systems that are operating. Particularly in larger buildings, systems like BIM, can provide essential functions in maintaining a facility.

Andrew Smith likes writing articles related to building maintenance and repairs. He works for Servcon, a company which is one of the leading Facilities Maintenance and Repairs companies. For more information visit us.

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