The ability to offer the correct estimate regarding cost and time is important in all bidding for commercial grade construction jobs and because a flooring job will require many steps for completion, it is important to understand how one might best come to a proper estimate and be able to offer a competitive bid.
Elements that must be considered during the estimation process may include identifying what type of flooring will be used, how many steps may be involved in the process and the time that might be required to complete the project from start to finish.
An accurate estimate and time-frame can greatly enhance a contractor’s reputation and lead to successful networking and future projects.
Items Required for the Estimate
- Spreadsheet software or related program
- Tape measure
- Calculation tool
Getting the Right Measurements and Information:
1. It goes without saying that no estimate can be correct if the area is not viewed in person and so taking a walk around the project zone will be the first step. It’s not sufficient to just take a look at the blueprints for the site as things have probably changed since those plans were created.
A contractor with experience will always want to see the area firsthand and where the work will be done not only to offer the best estimate, but to also seek out particulars about the zone that could create problems during the project or require a completion date further in the future.
2. Become familiar with the blueprints for the area and read all of the notes associated with those blueprints. For jobs that are not a refurbishment and are part of new construction, all of the blueprints should be examined and all of the associated notes should also be considered.
3. Take extensive notes during the inspection process so that anything that might impact the estimate and bid can be considered later on.
4. Break out the measuring tape and look at the overall square footage of the project. It’s also important to divide the total square footage into sections as far as multiple flooring types are concerned such as carpeting in one room and linoleum in another.
5. Get a measurement of the complete linear footage of all rooms to be impacted by the project. Make notes as to which rooms might require work on the walls in addition to what is required on the floors.
6. Make notes on the number of smaller projects that will be required to bring the flooring job to completion and how those projects might impact the overall timeline. Certain spaces will be easier for application of flooring while other areas might require extra attention and time.
7. Confirm the products and materials that will be needed for the project and get in touch with suppliers and manufacturers to confirm whether those products and items are available. In commercial jobs there is often the need for a significant amount of materials and the availability of those materials can directly impact a contractor’s bid.
8. With the materials list and measurement numbers on hand, perform calculations that will offer total costs for the materials needed to complete the project such as the flooring material, the various adhesives required and even things like fasteners and installation aides. It’s important to also consider the salvage options and waste materials created by the construction process which may add about 10 percent to the overall cost estimate.
9. Calculate numbers and costs for the labor associated with the construction and installation process. The price of labor will be directly impacted by the type of flooring that has been requested. It’s also important to add a buffer of at least 5 percent, but no more than 15 percent to accommodate unexpected delays and problems that might arise during the project.
10. Create a list that contains all of the costs associated with the project and determine the amount of money that needs to be made as profit for the project. The potential profit on the project will always need to be added into the bid submitted for the job.
11. Finalize the entire bid amount and make sure that the labor, materials and overhead are all factored in to the dollar amount.
Aaron writes for Michael’s Flooring, One of the leading and best company of commercial flooring in Niagara